Office Coordinator

Amman, Jordan

Office Coordinator job description

Office Coordinator is an administrative professional responsible for managing the flow of the office creating processes and systems to enhance company operations.

Office Coordinator responsibilities

  • Follow office workflow procedures to ensure maximum efficiency
  • Maintaining and monitoring project plans, project schedules, work hours, and office expenditures.
  • Documenting and following up on important actions and decisions from meetings.
  • Organizing, attending, and participating in stakeholder meetings.
  • Maintain files and records with effective filing systems.
  • Makes travel arrangements for the management such as booking flights, cars, and hotel or restaurant reservations.
  • Manage phone calls and correspondence (e-mail, letters, packages, etc.)
  • Welcome visitors and internal employees with a cheerful disposition
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  • Support meeting and conferencing needs.
  • Support the HR in the on-boarding and off-boarding processes.
  • Providing administrative support as needed.

Office Coordinator requirements and qualifications

  • 2-3 years working experience as an Office Coordinator.
  • BSc/Ba in business administration or similar relevant field 
  • Applicable knowledge of basic bookkeeping principles and office management systems and procedures
  • Hands-on experience with “back-office” and accounting software
  • Outstanding communication and interpersonal skills
  • Excellent organizational and time management skills 
  • Multi-tasking aptitude
  • Proactive problem solver

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