Office Coordinator is an administrative professional responsible for managing the flow of the office creating processes and systems to enhance company operations.
Office Coordinator responsibilities
Follow office workflow procedures to ensure maximum efficiency
Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
Documenting and following up on important actions and decisions from meetings.
Organizing, attending, and participating in stakeholder meetings.
Maintain files and records with effective filing systems.
Schedule agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages, etc.)
Welcome visitors and internal employees with a cheerful disposition
Maintain office equipment (aka ensure copiers are operational and fully stocked with toner, paper, etc.)
Monitor office supplies inventory and place orders
Support meeting and conferencing needs
Providing administrative support as needed.
Office Coordinator requirements and qualifications
Previous working experience as an Office Coordinator
BSc/Ba in business administration or similar relevant field
Applicable knowledge of basic bookkeeping principles and office management systems and procedures
Hands-on experience with “back-office” and accounting software
Outstanding communication and interpersonal skills
Excellent organizational and time management skills
Multi-tasking aptitude
Proactive problem solver
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