Office Coordinator

Amman, Jordan

Office Coordinator job description

Office Coordinator is an administrative professional responsible for managing the flow of the office creating processes and systems to enhance company operations.

Office Coordinator responsibilities

  • Follow office workflow procedures to ensure maximum efficiency
  • Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
  • Documenting and following up on important actions and decisions from meetings.
  • Organizing, attending, and participating in stakeholder meetings.
  • Maintain files and records with effective filing systems.
  • Schedule agendas/travel arrangements/appointments etc. for the upper management
  • Manage phone calls and correspondence (e-mail, letters, packages, etc.)
  • Welcome visitors and internal employees with a cheerful disposition
  • Maintain office equipment (aka ensure copiers are operational and fully stocked with toner, paper, etc.)
  • Monitor office supplies inventory and place orders
  • Support meeting and conferencing needs
  • Providing administrative support as needed.

Office Coordinator requirements and qualifications

  • Previous working experience as an Office Coordinator
  • BSc/Ba in business administration or similar relevant field 
  • Applicable knowledge of basic bookkeeping principles and office management systems and procedures
  • Hands-on experience with “back-office” and accounting software
  • Outstanding communication and interpersonal skills
  • Excellent organizational and time management skills 
  • Multi-tasking aptitude
  • Proactive problem solver

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